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Enigma
Updated 12/1/98
Credits
Club Constitution
Article I: Purpose
Enigma exists for members of the UCLA community interested in speculative fiction, future science, and simulation games in all their varied media and forms. Enigma provides a forum for discussion, exploration, and social activities; brings professional writers, scientists, designers, and artists to meet with members; and encourages and assists members in the creative aspects of science fiction, fantasy, and gaming.
Article II: Non-Discrimination
Enigma, the UCLA Science Fiction, Fantasy, and Gaming Club, does not discriminate on any basis for purposes of membership, operations, activities, policies, and/or practices, except in regard to UCLA status for club officers (see article IV).
Article III: Membership
All UC students, faculty, staff, alumni, and their guests are eligible to join. Members receive a nifty membership card, a listing in the Enigma phone list, use of the Enigma library, and the right to participate in official club votes. Membership is not a requirement for participation in club meetings or other events. Upon request non-members, including former members who wish to stay in touch with the club, may be listed on the Friends of Enigma section of the phone list. Updated copies of both phone lists will be made available to all members at least once per quarter.
Article IV: Operations
Enigma holds a club meeting every week during the academic quarters and summer sessions. Meetings may or may not be scheduled during finals weeks and intersessions as members wish. Meetings consist of a business portion and an activity. In addition, various activities are held at irregular intervals outside meetings.
The meeting activity schedule for each quarter will be planned during the meeting on the ninth week of the previous quarter. Once finalized, the meeting activity schedule must be communicated to the Minister of Publicity. Activities for fall quarter are tentatively planned in spring and finalized over the summer.
Meetings held during summer sessions may or may not have activities depending on interest.
Article V: Voting Procedures
All club decisions requiring
a vote (including elections, changes in club meeting times,
amendment of this constitution, and other major issues) are
decided by a simple majority vote of all members present at the
meeting. Votes must be announced to the club at least one week in
advance, both at the previous meeting and over the Enigma list
server. Elections for club officers will be held each year at the
meeting during the sixth week of spring quarter.
The three club officers must be
current students, faculty, or staff of UCLA. Terms of office last
for one year, beginning from the end of spring quarter. The
period between election and induction of new officers will be
used to train new officers and plan a smooth transfer of
responsibilities. In fall quarter, club officers must attend a
mandatory orientation session held by the Center for Student
Programming at which they will sign their names on official
University recognition documents. Officers who are temporarily unable to fulfill their duties
should arrange for other club members to perform those duties in
their absence. In the event of an officer's resignation, a new
officer will be elected as soon as possible. If an officer flakes
out, that officer may be removed from office by a majority vote. The three officers are the president, the administrative
coordinator, and the publicity officer. In addition to these
generic titles, each officer may choose another title for
everyday use. The president is in charge of overall club
organization and serves as a back-up to all other officers and
ministers. The president runs the business portion of weekly club
meetings, oversees the creation of the quarterly activity
schedule, and delegates as much as possible to other members. The administrative
coordinator is responsible for completing, submitting, and
maintaining all official club paperwork, including club
sponsorship, room assignments, and funding requests and records. The publicity officer coordinates all
club publicity and recruitment, including flyers, Daily Bruin
announcements, orientations sessions, Bruin Walk soliciting, the
Enigma Web pages, the Enigma listserver, et al. Ministers perform a wide variety of
tasks for the club. In addition to the specific positions listed
below, the club may create any number of permanent, irregular, or
ad hoc minister positions to handle any club responsibilities. Ministers are selected each year at the meeting during the
sixth week of spring quarter, after officers have been elected.
Ministers are selected by consensus from among volunteers.
Elections are only held if there is disagreement. Individuals may
hold more than one ministry position and specific positions may
be split among more than one person. All club officers and ministers are free to appoint any
number of associate ministers (with titles of their own choosing)
to assist in their duties. All members are encouraged to
participate in the club organization by assuming a ministry
position of some sort. Ministers who are temporarily unable to fulfill their duties
should arrange for other club members to perform those duties in
their absence. In the event of a minister's resignation, a new
minister will be selected as soon as possible. If a minister
flakes out, that minister may be removed from office by a
majority vote. In addition to these generic titles, each minister may choose
another title for everyday use. The Minister of Membership maintains
the Enigma membership/phone list, which also includes the Friends
of Enigma section. He is also responsible for ensuring that all
new members are made welcome and included in all club activities. The librarian maintains the club library, makes
available to members a catalog of the library's holdings, and
loans library materials to members upon request. The Enigmata editor creates Enigmata, the
Enigma newsletter, whenever she has enough material to warrant an
issue. The EnigmaCon Chair runs EnigmaCon,
Enigma's not-so-annual science fiction and gaming convention.
EnigmaCon is only held if a majority of members agree to work on
the convention during the early weeks of fall quarter and if at
least four members (beyond the EnigmaCon Chair) agree to serve on
the Convention Committee. This category includes any ministers
who assist the president by planning and running club activities. All club monies are managed by
the administrative coordinator. All club financial records
will be made available to authorized University officials upon
request.Article VI: Officers
The President
The Administrative Coordinator
Publicity Officer
Article VII: Ministers
Minister of Membership
Librarian
Enigmata Editor
EnigmaCon Chair
Activities Ministers
Article VIII: Club Finances